• Administrative Assistant - Federal Solutions Construction Contracts

    Job Locations US-TX-San Antonio
    Job ID
  • Overview

    Fueled by a dedicated workforce, Ameresco is an innovative technology company specializing in energy solutions. Customers benefit from our ability to design, develop, finance and construct solutions to increase energy efficiency, optimize operations, leverage renewable energy assets, and plan for a resilient future. Our unique position enables us to deliver objective solutions for measurable cost savings and sustainable roadmaps for energy generation. Drawing from decades of experience, Ameresco develops tailored energy projects for the commercial, industrial, government, education, healthcare and public housing sectors.


    New opportunity for an Administrative Assistant in the greater San Antonio, TX area to join Ameresco’s Project Team leading the construction of multi-million dollar energy efficiency and renewable technology projects.


    Assist with administration and coordination of construction project contracts, scheduling, procurement, delivery, and accounting activities required to ensure successful delivery on time and within budget while meeting or exceeding customer expectations.

    Provide daily Project Team support including administrative, word processing, database, and spreadsheet activities; coordinate office coverage, mail and fax communication, schedules, meetings, itineraries, invoice processing, and travel arrangements.

    Coordinate the preparation of bid documents: identify and pre-qualify potential subcontractors, receive requests for information, prepare and issue addendum materials, follow up during the bid process, prepare tabulations.

    Assist with subcontract documentation, budgets, cost analysis, accounting, and reporting:  process and track project documents, expenditures, purchase orders for accuracy, approvals, and payments.

    Organize, track, and maintain project related files, drawings, materials, documents, correspondence.

    Regularly provide project reports, documentation, technical assistance, support, and collaboration.

    Foster effective and positive business relationships with all parties.

    Provide schedule flexibility for project support as required

    Perform other duties as required.


    Minimum Requirements:

    College degree plus minimum 3 years’ experience (or 6-8 years equivalent experience) providing professional administrative support within accounting, engineering, or construction work setting.


    Additional Preferred Qualifications:

    Advanced proficiency with MS Office Suite, including Excel, Access, PowerPoint.

    Experience with Procore or other related construction project management software.

    Excellent verbal, written, computer, telephone, and interpersonal communication and presentation skills

    Demonstrated knowledge of engineering and commercial construction project design, procurement, contractual, and accounting terms, concepts, and practices

    Strong organizational skills with proven ability to multi-task, follow through, and meet deadlines within an entrepreneurial, customer-focused environment.

    U.S. Citizenship status required.

    Will be required to pass security clearance investigation.

    Valid Drivers’ License in good standing, issued by resident state.

    Ability to work flexible hours as required.


    Interested individuals are encouraged to APPLY DIRECTLY through the AMERESCO Company Website for confidential and immediate consideration. Please visit


    AMERESCO challenges the brightest, most talented and creative individuals in the industry by providing an environment that embraces initiative, diversity, and achievement along with comprehensive rewards, including people-oriented insurance, investment, and incentive plans.


    Equal Opportunity/Affirmative Action Employer/Women/Minorities/Veteran/Disability.


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