• Administrative Assistant – Federal Solutions Construction Contracts

    Job Locations US-HI-Oahu
    Job ID
    2018-1301
    Category
    Administrative/Clerical
  • Overview

    Fueled by a dedicated workforce, Ameresco is the premier provider of energy efficiency and renewable technology solutions. From conservation to renewable energy generation, Ameresco employees have developed and implemented over $5 Billion in energy savings solutions that help our customers utilize clean and sustainable resources.

     

    New opportunity for an Administrative Assistant in the greater Oahu, Hawaii area to join Ameresco’s Project Team leading the construction of multi-million-dollar energy efficiency and renewable technology projects.

    Responsibilities

    Assist with administration and coordination of construction project contracts, scheduling, procurement, delivery, and accounting activities required to ensure successful delivery on time and within budget while meeting or exceeding customer expectations.

    Provide daily Project Team support including administrative, word processing, database, and spreadsheet activities; coordinate office coverage, mail and fax communication, schedules, meetings, itineraries, invoice processing, and travel arrangements.

    Coordinate the preparation of bid documents: identify and pre-qualify potential subcontractors, receive requests for information, prepare and issue addendum materials, follow up during the bid process, prepare tabulations.

    Assist with subcontract documentation, budgets, cost analysis, accounting, and reporting:  process and track project documents, expenditures, purchase orders for accuracy, approvals, and payments.

    Organize, track, and maintain project related files, drawings, materials, documents, correspondence.

    Regularly provide project reports, documentation, technical assistance, support, and collaboration.

    Foster effective and positive business relationships with all parties.

    Provide schedule flexibility for project support as required

    Perform other duties as required.

    Qualifications

    Minimum Qualifications:

    High school diploma or equivalent plus minimum 3 years’ experience providing professional administrative support within accounting, engineering, or construction work setting.

     

    Additional Preferred Qualifications:

    Proficiency with MS Office Suite, including Excel, Access, PowerPoint.

    Excellent verbal, written, computer, telephone, and interpersonal communication and presentation skills

    Demonstrated knowledge of engineering and commercial construction project design, procurement, contractual, and accounting terms, concepts, and practices

    Strong organizational skills with proven ability to multi-task, follow through, and meet deadlines within an entrepreneurial, customer-focused environment.

    U.S. Citizenship or U.S. Permanent Resident status required.

    Valid Drivers’ License issued by state of residence and in good standing.

    May be required to pass security clearance investigation.

    Ability to work flexible hours as required.

     

    Interested individuals are encouraged to APPLY DIRECTLY. Please visit http://careers.ameresco.com to submit your resume, cover letter, sample project history, and salary information for immediate and confidential consideration. 

     

    AMERESCO challenges the brightest, most talented and creative individuals in the industry by providing an environment that embraces initiative, diversity, and achievement along with comprehensive rewards, including people-oriented insurance, investment, and incentive plans.

     

    Equal Opportunity/Affirmative Action Employer/Women/Minorities/Veteran/Disability.

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